• Events Manager

    Job Location US-PA-Philadelphia
    Regular Full-Time
  • Overview

    ERT - Philadelphia is hiring an Events Manager! Reporting to the Director, Marketing Communications, this person will be responsible for overseeing all ERT external events, including industry conferences, trade shows, webinars and company-produced customer meetings. Key areas of focus include event selection, pre-meeting planning and project management, event promotion and onsite/virtual execution. The successful candidate will be able to deftly balance multiple projects and priorities, has strong project management and communications skills, a creative flair with an eye for graphic design, and enjoys working in a fast-paced, dynamic and highly collaborative environment.


    ERT is a global data and technology company that minimizes uncertainty and risk in clinical trials so that our customers can move ahead with confidence. With more than 45 years of clinical and therapeutic experience, ERT balances knowledge of what works with a vision for what’s next, so it can adapt without compromising standards.

    Powered by the company’s EXPERT® technology platform, ERT’s solutions enhance trial oversight, enable site optimization, increase patient engagement, and measure the efficacy of new clinical treatments while ensuring patient safety. Over the past four years, more than half of all FDA drug approvals came from ERT-supported studies. Pharma companies, Biotechs, and CROs have relied on ERT solutions in 9,500+ studies spanning three million patients to date. By identifying trial risks before they become problems, ERT enables customers to bring clinical treatments to patients quickly – and with confidence. For more information, go to or follow us on LinkedIn, Twitter, and Facebook.                                                        




    1. Identify and manage ERT external events calendar: select and vet new event opportunities, provide justification for company participation, identify deadlines for speaker sessions and abstracts; ensure calendar is up to date and accessible to Sales & Marketing teams
    2. Oversee trade shows:  Manage external show services vendor; create and execute event marketing plans that maximize ERT ROI and support company objectives; identify booth traffic drivers and other pre-, onsite and post-show promotion; work with Sales and Marketing leaders to identify participants and ensure successful follow-up plans are in place.
    3. Produce ERT customer & prospect events:  Manage forums for new and existing customers, including customer advisory board meetings, local seminars, and larger-scale conferences.  Responsibilities include site selection, project management, registration and promotion, onsite oversight, etc.
    4. Coordinate webinars:  Manage invitation and registration processes; moderate events; identify opportunities to engage audiences and enhance the overall event; work with Product Marketing and Marketing Operations to ensure that follow-up plans are in place to capitalize on leads generated
    5. Develop presentation abstracts:  Work with Marketing team and other subject matter experts to develop pitches and descriptions for consideration by industry events; track acceptance progress
    6. Support presentation development for conference & webinar presentations:  Ensure presentations on brand and visually appealing; work with Product Marketing and other speakers to ensure that presentations are crisp and compelling
    7. Identify best practices and apply learnings from prior events to promote continuous improvement at ERT
    8. Work with external designers on visual elements including booth graphics, banners and signage; event-specific collateral, e.g., handouts and invitations; and other promotional elements as identified in event marketing plan
    9. Maintain strong and effective relationships with vendor partners. Coordinate project details, event timelines, cost estimates and final deliverables. Negotiate with vendors to decrease costs where possible.
    10. Mine internal data systems, e.g.,, to extract lead information, analyze event results, and prep event recap/calculate ROI for internal presentations
    11. Develop event budgets and track related expenses
    12. Manage ERT premiums and giveaways; ensure brand compliance as well as creative yet cost-effective options
    13. Update corporate website with regular postings related to ERT events and webinars
    14. The position may involve other duties appropriate to the role




    1. Outstanding communication, writing and negotiation skills
    2. Strong event marketing expertise and experience managing trade shows a must
    3. Strong project management skills, including organizing, prioritizing and tracking all phases of a project
    4. Excellent Word, Excel, PowerPoint; knowledge of and CMS a plus


    1. Detail-oriented, inquisitive, and a problem-solver by nature
    2. Self-directed; able to work independently and operate under pressure
    3. Strong time management skills; can handle numerous projects simultaneously and meet deadlines
    4. A team player capable of working effectively with individuals throughout the organization
    5. A flexible attitude and able to thrive in a high pressure environment; adaptive to a changing array of priorities
    6. Proactive, creative individual that can to generate ideas and transform them into practical solutions
    7. Able to work in a matrix environment; values the importance of teamwork
    8. Likes to push beyond the status quo; constantly looks for best practices and better ways of doing things

    The duties and responsibilities listed in this job description represent the major responsibilities of the position.  ERT reserves the right to amend or change these duties. Other duties and responsibilities may be assigned, as required.  This job description and any attachments do not constitute or represent a contract.





    1. Bachelor's degree, preferably in Business/Marketing/Communications 


    1. Minimum 5 years of event marketing experience working in a B2B Marketing department role
    2. Experience working in the healthcare/pharmaceutical industry a plus

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Connect with us for general consideration.