• Contracts Associate

    Job Location US-PA-Philadelphia
    Regular Full-Time
  • Overview

    ERT - Philadelphia is hiring a Contracts Associate who will assist the Contracts team with the contracting processes for the organization. Responsibilities are focused on contract preparation, document management/tracking and general administrative duties.


    ERT is a global data and technology company that minimizes uncertainty and risk in clinical trials so that customers can move ahead with confidence. With nearly 50 years of clinical and therapeutic experience, ERT balances knowledge of what works with a vision for what’s next, so we can adapt without compromising standards.

    Powered by the company’s EXPERT® technology platform, ERT’s solutions enhance trial oversight, enable site optimization, increase patient engagement and measure the efficacy of new clinical treatments while ensuring patient safety. Since 2014, more than half of all FDA drug approvals came from ERT-supported studies. Pharma companies, biotechs and CROs have relied on ERT solutions in 10,000+ studies spanning more than three million patients to date. By identifying trial risks before they become problems, ERT enables customers to bring clinical treatments to patients quickly — and with confidence.



    1. Monitors/updates all related data in the central database to ensure that accurate and concise information is obtained and captured to allow reporting of booked business. Assists with disseminating reports of database information.
    2. Analyzes project specifications including budget and proposal and coordinates with Project Management, Finance or Sales on the specifications for inclusion in the contract documents.
    3. Drafts assigned contract documents in accordance with departmental SOPs and departmental policies and guidelines to ensure we are managing and monitoring our risk in our contracts and related documents.
    4. Manages document workflow through contract lifecycle to ensure all internal approvals received for all contract documents created.
    5. Coordinates with internal ERT stakeholders including the Executive Management Team, Finance, Sales, Project Management and Operations on the specifications of the contract or contract change(s)..
    6. Participates in meetings with Contracts team, Sales to Services meetings and other departmental meetings as needed.
    7. Provides general support and assistance to Contracts team when necessary including filing, generating outgoing correspondence, archiving, obtaining contract signatures and facilitating the courier shipments of executed contract documents.
    8. Review and process Site Indemnification Agreements.
    9. Review and process Confidentiality and Non-Disclosure Agreements when circumstances dictate.


    1. Assists Sales with client strategies related to contracting.
    2. Attends client meetings and participates on client calls individually and/or with Sales as needed.
    3. May assist in the mentoring and training of new staff.
    4. Provides other support and take on other responsibilities as defined by team lead or team management.
    5. Performs other duties, assignments or special projects as needed.

    The duties and responsibilities listed in this job description represent the major responsibilities of the position.  Other duties and responsibilities may be assigned, as required.  ERT reserves the right to amend or change this job description to meet the needs of ERT.  This job description and any attachments do not constitute or represent a contract.




    1. Bachelor’s Degree or company specific or proven related experience in contracting. A combination of experience and/or education will be taken into consideration.
    2. 0 - 2 years prior experience in commercial contracting or related experience required.
    3. Basic understanding of standard concepts, practices and procedures in commercial contracting.
    4. Paralegal certificate, Finance or Legal background/experience a plus.
    5. Strong background and experience with Microsoft Office.
    6. Excellent judgment, attention to detail, communication and direct customer skills plus the ability to work as part of a team as well as individual contributor.

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 


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