ERT

  • HR Administrative Assistant

    Job Location US-PA-Philadelphia
    Shift
    Regular Business Hours Monday-Friday 8:30 AM - 5:00 PM
    Type
    Regular Full-Time
  • Overview

    Looking for a great place to start your HR career?

     

    Join ERT in our Philadelphia office as an HR Administrative Assistant and learn hands-on, practical HR tactical and administrative work, including HRIS support and assisting with employee engagegment/communications initiatives. In this fast-paced and highly visible role you will also perform front desk activities, provide general administrative support for the corporate offices and HR team, and handle general facilities support to the local site.

     

    ERT is a global data and technology company that minimizes uncertainty and risk in clinical trials so that customers can move ahead with confidence. With nearly 50 years of clinical and therapeutic experience, ERT balances knowledge of what works with a vision for what’s next, so we can adapt without compromising standards.


    Powered by the company’s EXPERT® technology platform, ERT’s solutions enhance trial oversight, enable site optimization, increase patient engagement and measure the efficacy of new clinical treatments while ensuring patient safety. Since 2014, more than half of all FDA drug approvals came from ERT-supported studies. Pharma companies, biotechs and CROs have relied on ERT solutions in 10,000+ studies spanning more than three million patients to date. By identifying trial risks before they become problems, ERT enables customers to bring clinical treatments to patients quickly — and with confidence.

     

    Responsibilities

    As HR AA, you will handle the following responsibilities:

    1. Human Resources Support:
      1. Assist with training arrangements and collate employee training records and evaluations. 
      2. Greet job candidates and assist with interviewing/Assessment Center support. 
      3. HRIS/Oracle support
      4. Assist with employee recognition initiatives, such as collection and publication of montly employee updates (New Employees, Role Changes, Service Recognition, Employee Exchange, etc.)
      5. Support Employee Activities Committees and assist with site events and activities, including quarterly social hours, annual Summer events, Holiday Parties, wellness and outreach activities.
      6. Support special HR projects as needed.
    2. Front Desk Responsibilities:
      1. Answer main switchboard pleasantly and promptly (within 3 rings), direct calls, take accurate messages when necessary, and deliver them promptly to the appropriate personnel. 
      2. Greet visitors and ensure all security procedures and Standard Operating Procedures are followed by employees, delivery personnel, and visitors. 
      3. Maintain a visitors’ log, issues badges and notify employees of visitor arrival. 
    3. Provide general clerical support for the corporate offices.
      1. Order, maintain, and stock all office supplies. 
      2. Sort incoming mail and notify appropriate party when faxes and/or packages are received. Assist with outgoing mail, packages and materials. 
      3. Host visitors and any arrangements required including setting up meeting rooms and ordering refreshments, breakfast and/or lunch. 
    4. Facilities: 
      1. Serve as liaison between ERT staff and building management on building needs, e.g. maintenance, repair items, general building issues and communicate building-related issues back to staff.
    5. Organize, obtain approval on and deliver incoming invoices, checks and/or purchase orders.
    6. Update employee telephone directory and mail bins, as changes occur.
    7. Maintain reception area, supply rooms and kitchen areas, which may include ordering supplies (coffee, tea, soda, etc.) and keeping in a generally neat and acceptable order. 
    8. Assist other departments with special projects, as needed.

     

    The duties and responsibilities listed in this job description represent the major responsibilities of the position.  Other duties and responsibilities may be assigned, as required.  ERT reserves the right to amend or change this job description to meet the needs of ERT.  This job description and any attachments do not constitute or represent a contract.

    Qualifications

    To succeed as HR AA, you will need:

     

    Education:

    1. Bachelor’s degree in HR or related business related field, plus 3+ years of strong HR, administrative and receptionist
      experience (or combination of education and HR or related internship/experience).

    Experience and Attibutes:

    1. Strong interest in growing an HR career is highly preferred.
    2. Must be well-spoken and able to present a professional image when dealing with staff and public. 
    3. Maintain high degree of confidentiality and tact.
    4. Ability to work in a front desk environment with the demands and constraints of supporting reception and maintaining multiple priorities while demonstrating an outgoing, pleasant and welcoming demeanor. 
    5. Strong computer literacy in Microsoft Word, Excel, PowerPoint and email.
    6. Prior HRIS experience very helpful.

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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